Privacy Policy
Last updated: March 16, 2026
1. Introduction
E-CREWING LLC ("we", "us", "our") respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Ukrainian data protection legislation. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website and services.
2. Data Controller
E-CREWING LLC
4-V, Artyleriiska Str, Odesa, 65039, Ukraine
Email: info@e-crewing.net
Phone: +380 48 737 5000
3. Personal Data We Collect
3.1 Account & Profile Data
When you register as a seafarer or employer, we collect:
- Name, date of birth, nationality, gender
- Contact details (email, phone, address)
- Professional qualifications, certificates, sea service records
- Passport and other identification documents
- Photographs
3.2 Analytics Data (with consent)
If you accept analytics cookies, we collect:
- Session identifier — a random string that does not identify you personally
- Pages visited and time spent on each page
- Approximate location (country and city) derived from your anonymized IP address
- Referrer URL — the page that linked you to our site
- User agent — browser type and version
We never use third-party tracking services. All analytics data is processed on our own servers.
3.3 IP Anonymization
Your IP address is anonymized before storage by zeroing the last octet (IPv4) or the last 80 bits (IPv6). The original IP address is never stored in our analytics database.
4. Cookies We Use
| Cookie | Purpose | Duration | Type |
|---|---|---|---|
| session cookie | Maintains your login session and security (CSRF) | Session | Essential |
| XSRF-TOKEN | Cross-site request forgery protection | Session | Essential |
| analytics_consent | Stores your cookie consent preference | 1 year | Essential |
| theme | Remembers your dark/light mode preference (localStorage) | Persistent | Functional |
5. Legal Basis for Processing
- Contract performance — processing necessary for recruitment services you requested
- Consent — analytics data is only collected after you explicitly accept cookies
- Legitimate interest — website security, fraud prevention, service improvement
6. Data Retention
- Account data — retained while your account is active, then for 3 years after last login
- Analytics data — automatically deleted after 90 days
- Session cookies — deleted when you close your browser or after the session lifetime
7. Your Rights
Under the GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate data
- Erase your data ("right to be forgotten")
- Restrict processing of your data
- Data portability — receive your data in a machine-readable format
- Withdraw consent at any time (this does not affect the lawfulness of processing before withdrawal)
- Object to processing based on legitimate interests
To exercise any of these rights, please contact us at info@e-crewing.net.
8. Data Security
We implement appropriate technical and organizational measures to protect your data, including encryption in transit (TLS/HTTPS), secure server infrastructure, and access controls. Our servers are located within the European region.
9. Third-Party Services
We use the following third-party services:
- Google Fonts — for typography (loaded from Google's CDN)
- Web Push (VAPID) — for optional browser notifications (requires your explicit permission)
- WebSocket (Reverb) — for real-time features in your account dashboard
We do not share your personal data with advertising networks, social media platforms for tracking purposes, or any other third parties for marketing.
10. International Transfers
Your data is primarily processed on servers located in Europe. If any transfer outside the EEA is necessary, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses.
11. Children's Privacy
Our services are intended for individuals who are at least 18 years old. We do not knowingly collect personal data from children.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page with a revised "Last updated" date.
13. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, contact us at:
E-CREWING LLC
Email: info@e-crewing.net
Phone: +380 48 737 5000
Address: 4-V, Artyleriiska Str, Odesa, 65039, Ukraine